Administrative Assistant at BGIS – Brookfield Global Integrated Solutions


Administrative Assistant

Nationwide (remote)

Job Field:

Health & Safety / Environment

Job Type:

Contract – 3-6 Months

BGIS is currently seeking a Administrative Assistant to join the team Nationwide, US.

Purpose Statement: Support various facility groups in collecting and documenting training/certifications/licensing requirements by trade group and organization.

RESPONSIBILITIES

Administrative Activities

  • Collect and input training data into appropriate tracking software
  • Collect and input licensing data into appropriate tracking software
  • Collect and input industry certification data into appropriate tracking software
  • Support audit initiatives of training records, licenses and industry certifications
  • Other duties as assigned

Data Reporting

  • Oversees data reporting activities, reviews, reports, and communicates to management and stakeholders weekly on progress of activities
  • Maintains ongoing communication with internal operations teams on any additional requirements for information and data collection

Project Coordination

  • Collaboration with key stakeholders and internal operations teams regarding the provision of the required information for this project
  • Generate reports from the Tracking Management System as required for regular updates
  • Manage Data Center SharePoint site(s) as needed

REQUIRED / DESIRED EDUCATION, KNOWLEDGE, and ABILITIES

  • High School Diploma or equivalent work experience required (Some college-level coursework preferred)
  • Experience with report writing or report generating software preferred
  • Advanced knowledge of Microsoft Office Suite – Word, Excel, Outlook, and Visio required, working knowledge of SharePoint along with internal systems (training will be provided)
  • Attention to detail as this project deals with regulatory compliance
  • Must be able to work independently
  • Must make self-available via Work Chat, emails, messages, and phone during work hours
    • Non-Exempt position
    • This is a remote position

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