Administrative Assistant at Strategic Education, Inc. – SEI

Title: Administrative Assistant

Location: United States – Remote – Full-Time

Strayer University is seeking an experienced, driven and focused Administrative Assistant. This position is well suited for an individual with superior multitasking, follow-through, organizational, problem-solving and communication skills. Ideal candidates will be proactive and have the ability to work collaboratively as well as with significant autonomy.

Essential Duties

  • Maintain complex calendars, schedule appointments and other commitments, coordinate internal meetings, plan and coordinate department meetings.
  • Support a variety of meetings through duties ranging from agenda and materials coordination and taking minutes to managing on and off site participant logistics.
  • Arrange travel for team members as needed; ensure optimum travel arrangements based on schedule and cost parameters.
  • Maintain department organizational details published on internal and external websites, as well as electronic departmental workspace, such as SharePoint.
  • Handle personal and confidential matters discreetly: (e.g. letters, sensitive personnel data, budget, etc.)
  • Compose internal and external correspondence where necessary to complete any/all tasks with professional and timely responses to appropriate parties.
  • Process department invoices, supply orders and team member expense reports.
  • Reconcile corporate purchase card account and departmental cost centers at the close of each month.
  • Partner with other assistants in the coordination of schedules, materials, and other work.
  • Participate on university committees, assigned by supervisor.
  • Performing all tasks above for the University Provost as the highest priority and all of the Provosts direct reports.
  • Other duties as assigned.

Job Skills

  • Confident, engaged professional, committed to providing attention to detail.
  • Poised and nimble in addressing unplanned or short-notice issues requiring sound judgment and limited direction.
  • Ability to communicate effectively with employees at all levels of the organization.
  • Demonstrated ability to manage/coordinate multiple projects for several constituents and successfully determine priorities for multiple tasks with good judgment, initiative, follow-through and ability to meet deadlines.
  • Anticipate needs of the Provost and direct reports to proactively seek to offer support.
  • A high degree of proficiency with technological office products including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Project, Visio, and Outlook), SharePoint, and Adobe Connect.
  • Discretion when handling sensitive and confidential matters.
  • Ability to work independently as well as part of a team; skilled at being self-directed/motivated.
  • Promptness related to project deadlines as well as in-office work hours. Strong process orientation with outstanding problem-solving skills.
  • Exceptional written communication and interpersonal skills.
  • Ability to recognize opportunities for process improvement and willingness to take on new challenges

Work Experience

  • 1-2 years preferred experience as an administrative assistant, preferably in a dynamic, fast-paced environment


  • Bachelor’s degree from an accredited institution preferred or commensurate experience

Certificates, licenses and registrations


  • Must be able to travel 0-10% of time.
  • Must be able to lift 40 lbs.
  • Typical office setting.
  • Mobility within the office including movement from floor to floor.
  • Travel via plane, car, and metro may be required to perform this job.
  • Must be able to work more than 40 hours per week when business needs warrant
  • Access information using a computer.
  • Effectively communicate, both up and down the management chain.
  • Effectively cope with stressful situations
  • Strong mental acuity
  • Regular, dependable attendance and punctuality are essential functions of this job.
  • Other essential functions and marginal job functions are subject to modification.