CAI-IUNOPS-IICA1- Associate Information Management Officer. INT-EXT Vacancy Announcement

Number of positions: One (1) Position

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Job opening ID: 31435

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Duty Station: Cairo, Egypt

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Category and Grade: International UNOPS (IICA-1).

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Duration Starting from 01 January 2022 Through 31 December 2021. With possibility of extension.

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Date of Issue: 10 November 2021

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Closing Date: 24 November 2021

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CONTEXT AND DESCRIPTION OF DUTIES

The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025 UNHCR becomes a trusted leader on data and information related to refugees and other persons of concern, thereby enabling actions to protect and to empower persons of concern. The Strategy stipulates investing in four complementary priority areas: data management and governance; information systems; capacities and skill development; and culture for evidence-informed decision-making. The strategy envisages data and information management functions in UNHCR carried out in a complementary and inter-linked manner between Headquarters Divisions and Services, Regional Bureaux, Country Operations, and key external partners, including persons of concern.

Information and data management staff are responsible for coordinating, planning, and delivering on data and information activities for all UNHCR operational contexts, responses, and populations of concern, including providing coordination and leadership in partnerships on data with all stakeholders – including persons of concern. They serve the entirety of UNHCR staff and activities, including protection, programme, operations, external relations and executive management for evidence-informed planning, advocacy, and coordination. They are key in ensuring multi-stakeholder, multi-sector, and multi-country activities are provided with robust and meaningful data and information to support planning, funding, and advocacy efforts.

UNHCR Egypt seeks to enhance its analytical capacity, boost information and knowledge management within the Office, and improve utilization of data for evidence-based decision making across all sectors/unit. The post of the Associate Information Management Officer is crucial in providing UNHCR with the necessary technical expertise in the development, management and analysis of data and information management systems. The role of the Associate Information Management Officer is to provide the necessary quality assurance and technical support for the full range of the data and information management and analysis activities to the operation.

The Associate Information Management Officer will be responsible for coordinating, planning, and delivering on data and information activities for the operation. S/he will cover the assessment, design, implementation and evaluation of data and statistical-related activities. This includes assessment of the information landscape; definition of information and data needs; design of data and information activities, including data collection, analysis, storage, and dissemination; implementation of data and information management activities and monitoring and evaluation of data management activities. The incumbent will work closely with other technical experts in the Office. S/he will provide high quality and advanced data and statistical analysis and contribute to information and knowledge sharing within the Office.

Egypt is a signatory State to the 1951 Convention relating to the Status of Refugees and its 1967 Protocol, as well as the 1969 OAU Convention Governing Specific Aspects of Refugee Problems in Africa. In accordance with the Memorandum of Understanding of 1954 concluded between UNHCR and the Government of Egypt, all activities pertaining to registration, documentation and refugee status determination are carried out by UNHCR. UNHCR in Egypt has Offices in Greater Cairo (6th October City and Zamalek district) as well as a Field Office in Alexandria.

As of end of September 2021, 266,726 refugees and asylum-seekers were registered with UNHCR Egypt, most of whom live in urban areas of Greater Cairo, Alexandria, and Damietta. The refugee and asylum-seeker population are very diverse and is composed of 63 different nationalities. Syrians continue to be the largest group registered at 51% (134,952 individuals). The remaining refugees and asylum-seekers are from sub-Saharan African countries, Yemen, and Iraq.

Operational Context

Refugees and asylum-seekers in Egypt live in an urban setting in Egypt, mainly settled in areas within Greater Cairo and the cities of Alexandria and Damietta. They are usually among other economically vulnerable members of the host community. UNHCR works closely with international and national organizations and community groups in Egypt to increase support to refugee communities through different means and in a different range of areas including registration, refugee status determination, protection, education, and livelihood support. To that end, UNHCR’s External Relations unit provides support in the communication with communities’ field, which is a vital protection tool in an urban setting.

UNHCR Egypt seeks to improve and enhance utilization of data for evidence-based decision making across all sectors/unit. The post of the Associate Information Management Officer is crucial in providing UNHCR with the necessary technical expertise in the development, management and analysis of data and information management systems. The role of the Associate Information Management Officer is to provide the necessary quality assurance and technical support for the full range of the data and information management and analysis activities to the operation.

Under the direct supervision of the Senior External Relations Officer, the incumbent will have frequent contact with ODM, protection (and its sub-units, e.g., registration, RSD/T, CBP, etc.), programme, education, health, cash-based intervention, and other units to support collection, analysis and presentation of information and data on UNHCR services and assistance to refugees as well as public information and statistics on our persons of concern. S/he will provide technical support for collection and presentation of communications and information materials, support information and knowledge management and data analysis. S/he must possess knowledge of content management system, programming, M&E software, BI and other relevant information management tools to develop dashboards, factsheets, visualizations, maps and web assets and infographics; to prepare data sources and a framework for data analysis work for the operation on extractives with quality research and quantitative data analysis; to prepare technical documentation on design and to implement information assets, statistical data, quality procedures and software required for accessing and handling data; to support consolidation of data systems, including the interoperability of operational data and systems; and to support cross-country assessment and situational analysis, such as in regional RRP situation.

THE INCUMBENT IS RESPONSIBLE FOR THE FOLLOWING ASSIGNED DUTIES:

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR’s core values of professionalism, integrity, and respect for diversity.

Purpose and Scope of Assignment

Coordinate data and information management activities:

  • Participate in the data and information management activities.
  • Contribute to the design and implement data strategies and systems.
  • Assist the data team and others communicate the status, value, and importance of data.
  • Support the collection, storage, management, and protection of data.
  • Support consolidation of data systems, including the interoperability of operational data and systems.
  • Ensure consistency of data and results for country, global and regional analysis, including cross border analysis and response.
  • Support the coordination with HQ, external and regional partners on data and information management efforts
  • Take part in the relevant IM network (internal and external) on refugee and related issues.
  • Support data security, data protection and responsible data-sharing.

Support the Egypt office with data and information management:

  • Support the analysis of primary and secondary data for interpretation and evidence-informed decision making.
  • Support the monitoring of data and information management activities in the office for integrity,
  • veracity, reliability and credibility and compliance with policies.
  • Provide technical and training support to colleagues and partners in the operation.
  • Support assessments and situational analysis process with analytical frameworks, data collection, and analysis (standards, methodologies).
  • Support planning process (standards, methodologies) with data and statistical analysis and quality assurance on Theories of Change and indicators.
  • Support monitoring by providing quality assurance to the monitoring methodologies, data collection and analyses.
  • Review and assess country or region-specific data systems and needs; provide recommendations to regional bureau.

Undertake data and information management activities at the country level:

  • Help consolidate data and information for country analysis.
  • Undertake data management activities (definition of needs, data collection, analysis, storage and dissemination)
  • Support comparative analysis, including political and socio-economic trends.
  • Take part in planning processes (COPs, 3RP, Egypt response plan for Refugees and Asylum-seekers from sub-Saharan Africa, Iraq and Yemen, etc.).
  • Support cross-country assessment and situational analysis, such as in regional RRP situation or COP.
  • Support the analysis of trends concerning changes at the outcome and impact levels.
  • Develop information management products such as indicators, templates, maps and dashboards.
  • Help ensure data is curated and stored in data registries and libraries in accordance with standards.
  • Liaise with sector leads and UNHCR sector experts to identify GIS needs and develop appropriate GIS products according to the defined standards.
  • Provide population movement tracking systems and other population data systems.
  • Support web-based data portals.
  • Support solutions for meeting ‘communication with communities’ information and data needs.

Work in close collaboration with:

  • All staff to further data literacy and assist in interpretation of the data.
  • Registration staff regarding the use of individual and personally identifiable data collected or managed by UNHCR.
  • Programme staff on the data and information aspects of assessment, targeting and monitoring (three most data driven aspects of the OMC);
  • Inter-agency staff on the development, coordination, and monitoring of response plans.
  • Protection staff on the design, implementation and analysis of protection and case monitoring systems.
  • Operations coordinators and reporting officer on the design and delivery of data and information management products for internal and external consumption.
  • Sectors technical experts on the methodologies, formats, storage and dissemination of sectoral data and information, including cross sector analysis.
  • Senior management to understand and serve their information and knowledge needs.
  • Perform other related duties as required.

Monitoring and Progress Controls

  • Documents and publications related to information and knowledge management and data analysis (e.g., factsheets, dashboards, visualisations, maps and web assets);
  • Documentation on information management systems implemented, data sources prepared, techniques and framework for data analysis used.
  • Technical documentation on design and implementation of information assets, statistical data, quality procedures and software required for accessing and handling data.

REQUIRED MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE

Education & Professional Work Experience

  • 3 years of relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1-year relevant experience with Doctorate degree
  • Field(s) of Education: Social Science; Physical Science; Geography; Demography; Statistics; Economics; GIS; Computer Science; Information Management; Data Science; Engineering or other relevant field.

Work Experience

  • -Essential: Experience in data sharing, data management and data analysis to support policy formulation and implementation
  • Desirable: Knowledge of national and international statistical systems; knowledge of international protection, human rights and international humanitarian law; experience in data collection and analysis in field situations; knowledge of GIS and geospatial systems and techniques.

Language Requirements

  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

Relevant Job Experience

Essential

  • Experience with data sharing, data management and data analysis to support policy formulation and implementation.

Desirable

  • Knowledge of national and international statistical systems; knowledge of international protection, human rights, and international humanitarian law; experience in data collection and analysis in field situations; knowledge of GIS and geospatial systems and techniques.

Functional Skills

  • DM-Data collection methodologies
  • DM-Data Management
  • DM-Database Design & Development
  • MS-Data Collection Analysis
  • DM-Metadata Creation & Management
  • MS-Statistics Analysis
  • DM-Open-Source Software & Data
  • DM-Population census and econometrics
  • DM-Protection Data Management Systems
  • DM-ArcGIS (Geographic SP-Topographic Surveying Information System)
  • SP-Mapping Software
  • DM-Cartographic Skills
  • SP-Design tools such as Global Positioning System (GPS)
  • PR-Cluster Information Management Tools, Resources and Approaches
  • PG-Needs Assessment and Response Analysis
  • DM-Data governance, quality assurance and preservation
  • DM-Data Interoperability
  • DM-Data science methodologies
  • DM-Development of and revision of data standards
  • DM-Qualitative data analysis
  • DM-Quantitative data analysis

Competency Requirements

Core Competencies:

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

Managerial Competencies:

  • Empowering and Building Trust

Cross-Functional Competencies:

  • Analytical Thinking
  • Innovation and Creativity
  • Technological Awareness

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.**

How to apply

  • We are committed to apply the Recruitment and Assignment of Locally Recruited Staff (RALS)
  • Interested candidates may apply to the vacancy through UNHCR recruitment portal:

https://www.unhcr.org/careers.html

  • Shortlisted candidates may be required to sit for a written test and will have to undergo an oral interview. Only short–listed candidates will be contacted.
  • UNHCR follows a strict non-smoking environment policy.

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