Executive Assistant at Mercy For Animals

Title: Executive Assistant

Location: Remote in the United States

Remote in the United States

Mercy For Animals aims to end industrial animal agriculture by constructing a just and sustainable food system. We envision a world where animals are respected, protected, and free.

As a leading farmed animal advocacy organization, we know that achieving this goal requires a diverse, inclusive, and collaborative work environment one that welcomes and sparks new perspectives and innovative ideas. If you are passionate about our mission, driven to make a big impact for animals, and eager to be part of a dedicated team, join us!

We currently seek two executive assistants to join our team.

The executive assistant to the managing director, U.S. and Canada, will provide administrative support to the managing director of Mercy For Animals in the United States and Canada and support the region’s operations, projects, and workflows.

The executive assistant/project manager, operations, will support the Mercy For Animals operations department in achieving its goals by providing administrative support, project management, and event planning assistance.

The summary below provides an overview of expected responsibilities and qualifications. Specific job descriptions and responsibilities for each position will be shared during the interview process.

You will do invaluable work:

  • Amplify the organization’s impact by working closely with the executive leader to ensure the team’s time and energy are spent on the highest-priority tasks to achieve regional and departmental goals
  • Lead assigned projects, including cross-departmental projects
  • Proactively manage the executive leader’s calendar by booking and adjusting meetings, protecting deep-work time, and ensuring the executive leader is well prepared for all meetings
  • Support scheduling for other members of the executive team as needed
  • Coordinate travel arrangements for the regional or departmental team leader, including lodging and transportation
  • Collaborate with teams and team leaders across the organization to help identify opportunities for process improvement and provide essential internal feedback and guidance
  • Travel domestically as needed to coordinate logistics for in-person and virtual meetings for Mercy For Animals’ board and senior leadership and leadership teams, including venue and meal arrangement and scheduling
  • Lead cross-departmental planning for Mercy For Animals sponsorships at animal rights and social justice conferences
  • Support regional and departmental efforts to put diversity, equity, inclusion, and justice (DEIJ) at the forefront of all we do, and assist on projects related to the organization’s DEIJ goals
  • Initiate, manage, and complete special projects as assigned by the executive team
  • In collaboration with the public engagement team, pursue opportunities to expand the executive leader’s public platforms and networks
  • Draft letters, presentations, speeches, and other materials for the executive leader
  • Provide administrative and accounting support to the executive leader, including completion of expense reports
  • Follow all organizational policies and procedures
  • Perform any other duties assigned by team leader

Your qualifications will take our team to the next level:

  • Three or more years’ work experience in a related field (nonprofit, customer service, or operations experience highly preferred)
  • Proactive problem-solving mindset with a knack for anticipating and removing barriers
  • Trustworthiness, ability to listen astutely, and good judgment
  • Excellent written and spoken communication skills, with the ability to adopt the tone and style of another writer
  • High degree of organization and efficiency
  • Self-motivation and ability to work well independently, manage multiple projects simultaneously, and meet deadlines
  • Ability to work creatively and effectively as a member of a team
  • Supportive, service-oriented personality
  • Thorough knowledge of or willingness to learn Gmail, Google Calendar, Google Drive, Slack, and Asana
  • Fluency in English (Spanish, Portuguese, or Hindi as a first or second language a plus)
  • Ability to travel around two to four times per year for conferences, meetings, and retreats
  • Commitment to diversity, equity, inclusion, and justice and a passion for putting these concepts into practice
  • Commitment to the mission and values of Mercy For Animals

About Your Team Leader

The executive assistant to the managing director, U.S. and Canada, will report to AJ Albrecht. AJ is Mercy For Animals’ managing director for the United States and Canada. She joined Mercy For Animals as the organization’s first government affairs hire in 2019 and grew the U.S. government affairs and public policy team to what it is today. A licensed attorney, AJ has a deep understanding of the law and legislative policy work. More importantly, she is an animal lover, environmentalist, and social justice activist and believes we will not create a just and sustainable food system without an intersectional and inclusive movement.

The executive assistant/project manager, operations, will report to Mamta Valderrama, senior vice president of operations for our global operations team, overseeing finance and technology. Before Mercy For Animals, Mamta spent 10 years in healthcare operations and has led multimillion-dollar income reports. An activist in her free time, she took a break from corporate America to write a book about human trafficking that became an Amazon bestseller. Born and raised in the Jain culture, she grew up with the principle of ahimsa and was eager to join Mercy For Animals. Originally from Los Angeles, Mamta lives in Scottsdale, Arizona, with her husband and daughter.

Compensation and Benefits

Earn an annual salary of $55,000 $62,000, depending on qualifications, and enjoy a commute-free life as a remote team member. In addition to a collaborative and innovative work environment, you will be able to take part in our benefits package, including no- or low-cost health, vision, and dental insurance; generous paid time off and sick leave; and a 401(k) retirement plan, with a dollar-to-dollar employer match of up to 3 percent of your annual salary.

Application Details

We consider traditional and nontraditional qualifications and carefully review each application, resume, and cover letter. Feel encouraged to go outside a traditional cover letter and state how you would add to our culture; what we would gain from having you on our team; and how you align with our organizational vision, mission, and values.

Our Commitment to You

Mercy For Animals is a globally minded organization. We are committed to the principles of equity and justice, and our culture celebrates authenticity enabling every team member to shine. All employment decisions are based solely on individual qualifications, job needs, and job requirements, and potential team members of every color, orientation, age, gender, origin, veteran status, and ability are encouraged to apply. We strive to include candidates from historically marginalized communities and those from or in communities impacted by environmental, social, and economic injustice.

Come as you are, and help us transform our society and construct a truly compassionate food system.

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