Head of Resources Management (Head of RM) at International Organization for Migration

Position Title : Head of Resources Management (Head of RM)

Duty Station : Caracas, Venezuela, Bolivarian Republic of

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 February 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


Under the direct supervision of the Chief of Mission (CoM) for IOM in Bolivarian Republic of Venezuela (BRV), in coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office for South America in Buenos Aires, and relevant units at Headquarters (HQ) including Administrative Centres (Manila and Panama), the Head of Resources Management will be responsible and accountable for managing the budgetary, financial, procurement, logistics, human resources, and administrative functions of the BRV Country Office.

Core Functions / Responsibilities:

  1. Oversee the financial management of all activities including oversight of financial expenditure and accountability Undertake financial analysis of all activities for the Country Office and its Sub-Offices.
  2. Prepare project financial reports in accordance with IOM and donor regulations and established procedures.
  3. Maintain and further strength appropriate internal controls to safeguard the Organization’s assets, control cash, and prevent fraud.
  4. Assist the CoM and Project Managers in the preparation of Programme and Budget reports and proposals. Review monthly accounts of the Country Office.
  5. Supervise the management of the Treasury by forecasting cash flows according to activities in Caracas and its Sub-Offices and ensuring daily control of funds disbursed. Ensure funding is received in accordance with donor agreements.
  6. Oversee the budget control process and analyses variances between budgeted and actual expenditures based on the donor agreement.
  7. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole Country Office, namely in the areas of general administration, finance, and human resources.
  8. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
  9. Assist the Chief of Mission in managing the human resource’s function and make recommendations on recruitment and personnel administration. Apply internal HR policies, rules, and regulations. Make recommendations on resolving difficult or sensitive cases in coordination with the SRRMO.
  10. Supervise the proper records of PRISM at IOM Caracas and its Sub-Offices.
  11. Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Office of the Special Envoy to the Regional Response to the Venezuela (OSE).
  12. Coordinate with the Department of Legal Affairs (LEG) and Global Procurement and Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (Pos) (lease, construction, service, and agreements with Implementing Partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.
  13. Supervise and train local staff on IOM’s administrative/financial policies and procedure. In coordination with the SRRMO and other relevant Units/Departments in the RO, Administrative Centres and HQ, evaluate monthly financial reports for all projects and act to resolve anomalies and unusual trends.
  14. Provide guidance to Information and Communications Technology (ICT) staff to ensure compliance with relevant IOM standards, processes rules and regulations.
  15. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce, or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.


• Experience in management, humanitarian and complex project implementation, and liaison with governments and international agencies;

• Practical experience in administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of finance, procurement and HR procedures and rules;

• Experience in providing direct assistance or definitive hands-on experience with refugees, asylum seekers and other beneficiaries; and

• Experience with project implementation, scheduling and deployment of resources.


• Proven management capability and experience, especially in the field of humanitarian assistance;

• Excellent skills in handle details

• Proven experience in meeting deadlines;

• Excellent knowledge in control budget;

• Experience in plan and arrange activities;

• Excellent analytical skills;

• Professional knowledge in write clearly and concisely.


IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and Spanish is required (oral and written). Working knowledge of Portuguese or French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database


Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 February 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 10.02.2022 to 23.02.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2022 40 Head of Resources Management (Head of RM) (P3) Caracas, Venezuela

(Bolivarian Republic of) (57406321) Released

Posting: Posting NC57406322 (57406322) Released