Head of Sub-Office (3 Positions)

Position Title : Head of Sub-Office (3 Positions)

Duty Station : Multiple Duty Stations

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


The International Organization for Migration (IOM) in Haiti is currently implementing a variety of projects through its Sub-offices of Les Cayes, Jeremie, Nippes -Miragoane, following August 14th Earthquake. Activities include: • Camp Coordination and Camp Management (CCCM); • Non-Food Items (NFI) distribution; • Displacement Tracking; • Return Intention Surveys; • Shelter construction; • Community profiling; and • Climate change induced displacement.

Under the direct supervision of the Chief of Mission and in coordination with the Senior Program Coordinator and other Projects Managers; the successful candidate will work in close coordination with the Port-au-Prince-based Displacement Tracking Matrix (DTM) Coordinator and Information Management Unit to be responsible for the daily supervision of the activities implemented in the Sub-Office as outlined above. In particular, the Head of Sub-Office will be responsible for:

Core Functions / Responsibilities:

  1. Ensure the implementation of all activities pertaining to humanitarian assistance in the area of responsibility.
  2. Supervise the day-to-day operations of Sub-Office, including overseeing the preparation of operational advances, accounting documents, overview of office maintenance, procurement and logistic needs, administrational management of the overall sub-office.
  3. Participate and represent the sub-office in interagency coordination mechanisms, particularly the CCCM, NFI, and Shelter sub-cluster.
  4. Supervise the DTM activities, ensuring validation and triangulation exercises are strictly adhered to and timing of DTM rounds are enforced.
  5. Ensure data cleaning and supervision of data entry and management.
  6. Support and execute registration, profiling and other data collection exercises if and as required.
  7. Provide analytical reporting, including context-related verification of DTM reporting in close coordination with Central based teams.
  8. Keep abreast of any security developments and ensure close coordination with the Chief of Mission of any required adjustments.
  9. Support and implement NFI distribution in close coordination with the NFI coordinator.
  10. Support the development of a context-based community profiling methodology which will be directly implemented, overseen and analyzed.
  11. Supervise all sub-office staff.
  12. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Data Management, Project Management, Reporting or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.


• Professional experience in programme coordination and managerial responsibilities specifically around population tracking, data analysis and project management

• Experience in fieldwork in a challenging environment.

• Experience in implementing projects in fragile and post-conflict political settings.


• Must be familiar with the UN security system;

• Strong and proven, analytical skills;

• Willingness to travel up to 60% of the time to very remote and isolated field locations and work in a diverse multi-cultural environment.


IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written). Working knowledge of Haitian Creole and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Duty stations will be Les Cayes, Jeremie, and Miragoane.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database


Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 November 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 10.11.2021 to 23.11.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2021 271 Head of Sub-Office (3 Positions) (P2) Multiple Duty Stations, Haiti (57257869)


Posting: Posting NC57257870 (57257870) Released

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