Position Title : Head of Sub-Office
Duty Station : Koror, Palau
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 02 March 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the direct supervision of the Chief of Mission (CoM) of the International Organization for Migration (IOM) Micronesia and in close coordination with relevant Programme Coordinators based in the Country Office (CO), the Head of Sub-Office will be responsible and accountable for the overall administration of the IOM Sub-office in the Republic of Palau as well as the implementation, monitoring and coordination of assigned project/s and related activities.
Core Functions / Responsibilities:
- In coordination with relevant units in the CO, supervise the operational, administrative, and budgetary activities of the sub-office in accordance with the Organization’s regulations and procedures.
- Support the Programme Managers and Coordinators in the overall implementation of projects and in supervising the day-to-day activities to facilitate compliance with relevant IOM and donors’ policies, procedures, and requirements.
- In coordination with the Resource Management Unit (RMU) in Pohnpei and in accordance with the relevant CO directives and instruction, supervise sub-office administration, budget, and local procurement activities.
- Supervise sub-office staff and ensure timely completion of outputs and activities. Ensure adequate reporting from each section/team to its respective programme manager as well as compilation of weekly reports.
- Ensure appropriate implementation of IOM’s policies and procedures regarding safety and security, emergency response and post-crisis management.
- Work closely with the Program Coordinator and Project Managers to ensure progress in implementation of agreed projects’ activities by supervising field teams, maintaining awareness of key program progress, challenges, and deliverables, and communicating these effectively, and ensuring compliance with organizational rules and regulations.
- Conduct visits to project sites to maintain up-to-date contextual awareness of the sub-office’s operating environment.
- Carry out technical assessments of programming opportunities for potential funding or resource mobilization in close collaboration with Programme Managers and the CoM.
- In close coordination with the CoM, maintain liaison with local government, national agencies, donors, and partners, by participating in relevant fora including any relevant migration-related, anti-trafficking or climate change events and gatherings and regularly consulting and meeting with local government entities and other local stakeholders.
- Participate in relevant United Nations (UN) coordination mechanisms in close coordination with the CoM.
- Support the CoM and Programme Managers with programme report writing, outreach materials, situation reports, media outreach and after-action collation by drafting inputs and providing information.
- In close coordination with the local United Nations Department for Safety & Security (UNDSS) and the IOM Staff Security Unit (SSU), monitor compliance with the Minimum Operational Security Standards (MOSS) of office premises and operational procedures, including activation of the warden system, formulation of an evacuation plan and a business continuity plan and other related preparedness measures.
- Monitor the implementation of IOM’s policies and procedures regarding emergency response and post-crisis management, including prevention of sexual exploitation and abuse, zero tolerance for corruption, and promotion of a respectful work environment.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Sciences, International Relations, Humanitarian Affairs or a related field from an accredited academic institution with at least two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in programme coordination and management, specifically in emergency or post-recovery;
• Operational and field experience in logistics and administration;
• Experience in project development and strong understanding of IOM/UN project implementation procedures;
• Experience working in remote or hardship environment, including experience in disaster risk management and reduction;
• Experience working in a non-governmental organization and/or international organization, implementing disaster risk management projects in the Pacific region an advantage.
• Understanding of logistical challenges faced in small island developing states;
• Willingness to travel to remote and isolated field locations;
• Demonstrated ability to supervise staff.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of any Palauan languages, French/Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 March 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 17.02.2022 to 02.03.2022
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2022 58 Head of Sub-Office (P2) Koror, Palau (57425001) Released
Posting: Posting NC57425002 (57425002) Released