Position Title: Procurement and Logistics Officer
Duty Station: Niamey, Niger
Classification: Professional Staff, Grade P2
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 30 November 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Chief of Mission (CoM) in Niger, and the direct supervision of the Procurement and Logistics Officer, the successful candidate will be accountable and responsible for ensuring the appropriate implementation of Instructions, Regulations and Rules which govern IOM management of resources related to procurement in the Mission and sub-offices. S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services.
S/he will also contribute in providing recommendations to increase effectiveness, efficiency and transparency of the procurement management in Niger.
The successful candidate, in coordination with Global Procurement and Supply Unit (GPSU), will be responsible and accountable for implementing procurement and supply chain activities for the IOM Niger, measured by IOM Procurement and Supply Chain Key Performance Indicators:
• Best Value Sourcing and Value for Money
• Availability and Quality
• Compliance and Stewardship
• Productivity and Efficiency
Core Functions / Responsibilities:
- Coordinate with the COM and RMO on the strategic planning for procurement and logistical needs.
- Assist in the implementation of procurement, logistics, facilities maintenance, asset administration, warehousing and transport support (Fleet Management) within established internal control mechanisms.
- Support the Senior Procurement and Logistics Officer in supervising and conducting overall logistics and procurement activities within the Country Office (CO), including: procurement, supply, service/maintenance, and other contractual agreements, checking that all critical work and documentation are in order, on time and of high quality.
- Monitor and update information/database for vendor/contractor accreditation and evaluation process to ensure availability of pool reliable vendors and contractors to address the needs of the country office.
- Contribute technical inputs for the preparation and implementation of permanent instructions for procurement, warehouse operations and asset administration that are compliant to IOM’s general instructions, policies and procedures and donor requirements.
- Provide information to the Senior Procurement and Logistics Officer and Head of RM on risk mitigation of procurement activities and processes in the country in close coordination with GPSU.
- Update tracking system to account for commodities, supplies, equipment and project’s assets in various sub-offices. Monitor tracking system and ensure that it is functioning properly.
- Assist in providing response capacity to the operational demands of IOM Niger.
- Assist the programme management in preparing and issuing call for proposals and bidding documents for the tendering of the project. Verify if proper biddings are done transparently and in accordance with the set rules and regulations under the Field Procurement Manual.
- Train and supervise procurement and logistics assistants in Niger ensuring that they conform to established procedures and assist in producing monthly and regular reports.
- Organize and maintain proper procurement and filing systems as well assist P/L Officer in records keeping management in relation to the projects.
- Identify transport companies and deploy effective and reliable vehicles for transporting personnel, materials and equipment needed in programme implementation.
- Work with the programme management in field missions and provide assistance in preparing and issuing call for proposals and bidding documents for the tendering processes of the projects. Verify bidding process are done fairly, transparently and in accordance with the set rules and regulations under the IOM Procurement Manual IN/168 Rev2.
- Provide technical guidance to COs and sub offices for the implementation of contract tracking and administration system to ensure proper tracking and monitoring of contracts/agreements procured by projects.
- Provide support in drafting contracts agreements, including Long Term Agreements (LTAs), and check that proper coordination with Legal Unit is adhered to prior to any engagement to the contracting party.
- Coordinate with project managers and internal engineers to facilitate compliance, timely and efficient implementation of construction works.
- Participate in road assessment missions and certify that the conditions of roads are adequate enough for the movement of people and supplies in close coordination with the Security Officer Niger and liaison with United Nations Department for Safety and Security (UNDSS).
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Strong technical experience in procurement and logistics at an international level;
• Diverse experience working on complex projects and emergencies, specifically meeting timelines and milestones.
Skills
• In depth knowledge of the broad range of logistics/procurement related subject areas;
• Knowledge of contracts management;
• Knowledge of assets management;
• Knowledge of construction project management;
• Knowledge of fleet management;
• Knowledge of warehouse management.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 30 November 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 17.11.2021 to 30.11.2021
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2021 283 Procurement and Logistics Officer (P2) Niamey, Niger (57269811) Released
Posting: Posting NC57269812 (57269812) Released