Procurement and Logistics Officer

Position Title : Procurement and Logistics Officer

Duty Station : Kabul, Afghanistan

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 17 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Senior Resources Management Officer (SRMO) and the direct supervision of the Head, Procurement and Logistics Unit of IOM Afghanistan the successful candidate will be accountable and responsible for providing support and coordination of logistics and procurement activities in the Country Office (CO) in Afghanistan, measured by IOM Procurement and Supply Objectives and Goals as follows:

• Best Value Sourcing and Value for Money;

• Availability and Quality Assurance;

• Compliance and Stewardship; and,

• Productivity and Efficiency.

The Procurement and Logistics Unit provides procurement/contracting, facilities management and vehicle fleet management support to the CO.

Core Functions / Responsibilities:

  1. Assist the Head, Procurement and Logistics Unit in the management and implementation of IOM Afghanistan logistics/procurement activities including purchasing, contracting, facilities maintenance and asset administration to support projects implementation.
  2. Liaise with the Head, Procurement and Logistics Unit regarding all procurement, Logistics and service requirements.
  3. Be responsible for the procurement of goods both locally and internationally and ensure that the Organization’s procurement procedures are strictly followed.
  4. Issue requests for proposals to reliable suppliers, evaluate bids in close consultation with Manila Field Procurement Unit and make recommendations to the Resource Management Officer and Chief of Mission for finalization of purchases. This includes preparing technical system specifications and liaising with local administration to advice and guide on procurement processing, assist local administrators and project officers in defining and expressing functional specifications for the offices and specific projects.
  5. Implement appropriate internal control mechanism to safeguard CO’s assets.
  6. Supervise and regularly conduct physical and electronic inventory of the CO and establish a system of identification and allocation of assets.
  7. Responsible for upgrade, maintenance and repair of office facilities including preventive maintenance in close coordination with Security Unit to ensure offices are Minimum Operating Security Standard (MOSS) compliance.
  8. Maintain a close relationship with Finance to ensure that payments are processed promptly and adequately.
  9. Generate reports for donor reporting as necessary.
  10. Perform such other duties as may be assigned by the supervisors.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional.

Experience

• Experience in logistics and procurement; ability to write logistics procedures and instructions;

• Experience working in Afghanistan or a similar context.

Skills

• Excellent communication and negotiation skills;

• Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking;

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

• Good level of computer literacy; excellent computer skills, especially in MS Office applications such as MS Word, MS Excel, and expertise in statistical and GIS software would be advantageous;

• Demonstrated ability to work with minimal supervision and demonstrate high level of initiative, perseverance and professional commitment to achieve high-quality results;

• Ability to prepare clear and concise reports;

• Ability to coordinate administrative activities;

• Strong supervisory and organizational skills.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Dari and/or Pashto is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 17 November 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 11.11.2021 to 17.11.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2021 281 Procurement and Logistics Officer (P2) Kabul, Afghanistan (57259884) Released

Posting: Posting NC57259885 (57259885) Released

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