Position Title : Regional Migration Health Data Reporting Officer
Duty Station : Nairobi, Kenya
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 17 February 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Regional Health Assessment Programme (RHAP) Coordinator and direct supervision of the Deputy RHAP Coordinator, and in close cooperation and liaison with Manila Health Informatics (MHI) team, the successful candidate will be responsible for the carrying out the following duties and responsibilities in Nairobi, Kenya in particular and the Africa Region in general.
Core Functions / Responsibilities:
- Organize and manage comprehensive data collection, analysis, and reporting system for all Migration Health Assessments related operations in Africa, including:a. Regulating and standardizing data entry software applications and protocols across the Region;
b. Performing and reporting the regular analysis of key performance indicators, and various reports in the reporting tools (including but not limited to, Migrant Management Operational. System Application (MiMOSA), Power BI, Laboratory Information Management Systems (LIMS), Project Information and Management System (PIMS), Information and Management System (IMS), Telerad, Global Incident Reporting System (GIRS), etc.) pertaining to migrant flow, quality and risk management, service efficiency, and client satisfaction – including active monitoring of trends;
c. Creating evidence-based suggestions based on aggregated medical data for required actions in regional migration health policy;
d. Participating in the development and update quality control mechanisms and reporting systems for the migration health assessment programmes (HAP) in Africa;
e. Suggesting improvements to strengthen internal control mechanisms; providing inputs for new procedures to complement and/or adapting existing instructions to achieve streamlining efficiencies;
f. Contributing to the planning and monitoring of health assessment operations in Africa. This may include assisting senior regional Migration Health Division (MHD) managers in planning and coordinating activities with IOM Operations and field staff, counterparts as well as IOM and non-IOM panel physicians;
g. Ensuring the preparation and submission of monthly statistics on Health Assessments performed by IOM MHD Africa;
h. Providing data processing support to the MHD locations in the Region as needs arise;
i. Exercising and overseeing data cleaning activities to mine reliable information from the various MHD datasets; and, j. Reviewing regularly MHD forms to ensure adequate and correct information are recorded to generate useful data based information.
- Oversee the Regional Data Team and train the Migration Health Data Processing staff in the Region as needed: a. Organizing the Migration Health Data Processing Assistants Roster; b. Assigning various duties in the Regional Data unit as well as actively participate in day-to-day scheduling; c. Developing standard entry on duty training and refresher trainings as necessary for migration health processing staff; and, d. Performing Staff Evaluation System for the staff directly managed by the incumbent and provide SES recommendations on particular staff to other managers.
- Participate in the development and up-to-dating MHD Standard Operating Procedures (SOP’s) in relation to data management and reporting.
- Monitor and update MHD information on the respective country MHD Websites in the Region.
- Monitor, provide oversight and follow up purchase request forms from Regional Data Unit for procurement of equipment and working materials for MHD.
- Perform such other duties as may be assigned by the supervisor.
Required Qualifications and Experience:
• Master’s degree in Statistics or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above field with four years of relevant professional experience.
• With at least four years of working experience within data management;
• Experience in managing large dynamic teams, with a customer service, IT or administrative background;
• Certificate in IT/Data entry is an advantage;
• Previous working experience with NGOs or international organizations is an added advantage.
• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;
• In-depth use of MS office applications, data collection and manipulation;
• Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of
French, Spanish, Arabic, Russian and Chinese is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 17 February 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 04.02.2022 to 17.02.2022
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2022 28 Regional Migration Health Data Reporting Officer (P2) Nairobi, Kenya
Posting: Posting NC57392007 (57392007) Released