Position Title : Resources Management Officer
Duty Station : Tenerife, Spain
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 27 February 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Under the overall supervision of the Regional Resources Management Officer (RRMO), the direct supervision of the Head of Office (HoO) in Spain, and in close collaboration with the Project Coordinator and relevant units at Headquarters (HQ) and the Administrative Centres, the Resources Management Officer (RMO) will be responsible and accountable for managing the resources management functions in relation to the International Organization for Migration (IOM) operations in Tenerife.
Core Functions / Responsibilities:
- Oversee the financial management for all activities, including the oversight of financial expenditure and accountability; undertake financial analysis of projects implemented in Tenerife in accordance with established IOM regulations and procedures.
- Supervise management of the treasury by forecasting cash flows according to activities in Tenerife and ensuring daily control of funds disbursed, including in particular as regards Cash-Based Interventions (CBI) components.
- Coordinate, review and prepare budgets and financial reports, and financial analysis of projects and programmes in accordance with IOM and donor reporting requirements; oversee budget control process and analyze variances between budget and actual expenditures.
- In coordination with IOM Madrid, inspect payroll versus budgets and ensure that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
- Ensure monthly projectization of IOM Tenerife office costs.
- Assist the Chief of Mission (CoM) in managing the Human Resources (HR) function related to IOM operations in Tenerife and make recommendations on recruitment, retention, promotion and separation of local staff.
- Ensure proper coordination between Finance Department and the Project Coordinator/Manager related to budgetary and project administration issues.
- Ensure that Project staff comply with instructions of IOM and relevant permanent instructions for the whole Country Office (CO) as well as with donor’s reporting requirements.
- Supervise and train finance/administrative staff on IOM’s administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
- Maintain regular contacts with relevant units at HQ and the Regional Office (RO), as well as relevant external counterparts with regard to the financial activities of IOM in Tenerife. Report regularly on the financial situations and provide other information as necessary.
- Provide guidance to other units on matters related to IOM administrative issues, local institutions and regulations and HR problems with a view to increasing their effectiveness.
- Ensure that appropriate and up-to-date filing system is maintained, including through use of e-filing for all transactions and in relation to insurance files (staff, buildings, assets).
- Supervise the procurement and logistic services, including contracts with service providers and suppliers of goods and services and related administration authorities.
- Oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of all support services in Tenerife.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis;
• Experience supervising the development and implementation of administrative control procedures.
• In depth knowledge of the broad range of migration related subject areas dealt with by the
• Knowledge of UN and bilateral donor programming.
• Knowledge of EU direct management and FAFA provisions.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
IOM’s official languages are English, French and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of
Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 27 February 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 14.02.2022 to 27.02.2022
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: CFA 2022 10 Resources Management Officer (UG) Tenerife, Spain (57410007) Released
Posting: Posting NC57410008 (57410008) Released