Senior Payroll & Benefits Specialist
Job Category: Human Resources
Requisition Number: PAYRO001270
Full-Time
Remote United States
Description
Headquartered in San Diego, California, Inseego Corp. (Nasdaq: INSG) is an industry pioneer in smart device-to-cloud solutions that extend the 5G network edge, enabling broader 5G coverage, multi-gigabit data speeds, low latency and strong security to deliver highly reliable internet access.
Our innovative mobile broadband and fixed wireless access (FWA) solutions incorporate the most advanced technologies (including 5G, 4G LTE, Wi-Fi 6 and others) into a wide range of products that provide robust connectivity indoors, outdoors and in the harshest industrial environments. Designed and developed in the USA, Inseego products and SaaS solutions build on the company’s patented technologies to provide the highest quality 4G and 5G connectivity for service providers, enterprises, and government entities worldwide.
As our Sr Payroll & Benefits Specialist, you will manage day-to-day payroll & benefits operations for our US employees, including implementing continuous improvements to service, efficacy, and efficiency. This role will have several primary areas of responsibility, including data input and maintenance of the HRIS, time and attendance, payroll, and benefits system, payroll processing activities: administering benefit programs, and accurately reporting payroll and benefits data.
You will manage payroll vendor relationships, maintain and reconcile data integrity in our HRIS (UKG), complete compliance requirements and respond to audit requests from HR and Finance team members.
Responsibilities:
- Run a bi-weekly, multi-state payroll (roughly 300 US employees)
- Prepares bi-weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for HR/Finance team
- Process RSU/stock transactions
- Maintain current knowledge of applicable state and federal wage and hour laws
- Experience setting up taxes & new states
- Stay current on payroll and HR systems to achieve alignment between payroll, HR, benefits and other related HR entries to ensure effective support
- Review and ensure timely remittance of payroll tax payments to national, regional and local tax jurisdictions
- Responsible for quarterly and year-end reviews including tax reconciliations
- Review tax notices received from taxing authorities and interface with an outsourced payroll tax vendor or outsourced payroll vendor to ensure a timely and accurate response
- Assist with payroll policies and procedures for Sarbanes-Oxley compliance
- Enforce payroll policies
- Identify opportunities to improve processes and enhance controls
- Serves as liaison to employees and with third-party payroll vendors to ensure payroll processing accurately reflects company-specific pay policies
- Audits employee pay records and reconciles totals by department, location, country, etc.
- Interprets pay policies, (e.g., vacation, LOA, disability, workers’ compensation, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly
- Verifies compliance with federal and state payroll requirements; stays current with changes in the law
- Process benefit elections, merit raises, salary changes, garnishments, and severance
- Ensure the accuracy of all benefit enrollments and life status changes recorded in the HRIS to provide vendors with accurate eligibility information
- Manage the open enrollment
- Audit of internal records, workers’ compensation, tax filings, and related documentation.
- Assist with benefits
- 401K audit/NDT
- 401K deferral changes data entry
- New hire enrollments
- Assist with open enrollment
- Performs other related duties as required and assigned
Experience/Requirements:
- 5+ years’ experience processing multi-state payroll and processing RSU/stocks
- Experience managing 401K
- Experience managing benefits
- Proficient in excel
- Attention to detail
- Preferred UKG experience
- Preferred – awareness of local/city ordinances
Education:
- High School Diploma required
- Bachelor’s Degree preferred