Executive Administrative Assistant at U.S. LawShield

Title: Executive Administrative Assistant


Full Time

Community Care Center

Entry Level

At U.S. LawShield, you ll have an opportunity to help educate and empower our communities through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of legal defense, and we protect our member’s fundamental legal rights. Our higher purpose is to encourage people to take responsible measures to improve their safety and self-defense and to serve those that do. If this resonates with you, apply today to join our team!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

  • Successfully manage multiple projects simultaneously while meeting tight deadlines
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Being prompt with time and commitments, responding to both team members, partners, and vendors on time
  • Attend meetings (on-site, and virtual) take notes, and track deliverables
  • Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

  • Salary $55,000 – $65,000 commensurate with experience
  • PTO beginning at 15 days per year and accruing with additional tenure
  • 10 paid holidays
  • Medical, dental, vision and additional supplemental coverage options
  • EAP with travel protection, counseling and medical bill saver program
  • 401k
  • Company-provided computer equipment
  • Quarterly travel opportunities for our company-wide meetings
  • U.S. LawShield membership included with employment
  • Fully remote-eligible role


  • 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership, or similar
  • Ability to work in an extremely fast-paced environment
  • Excellent problem-solving and analytical skills
  • Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing effortsExcellent verbal and written communication skills
  • Strong computer skills including MS Word, Excel, PowerPoint, and Project Management software a plus
  • Ability to rapidly adapt and respond to changes in environment and priorities
  • Ability to work collaboratively as a member of a team